Everything in one place you can trust.
You don’t need another list to manage. Timecounts keeps your volunteer information organized so you can coordinate in the real world, not just on paper.
Volunteer profiles that show the full picture.
All the important details stay together and up to date, not scattered across folders or spreadsheets.
Tags are a flexible way to group volunteers
You've got your leaders, your heavy lifters, and your last minute lifesavers. Custom tags help you find them quickly when it counts.
Notes for when you have more to say
Write down reflections, updates, or things you’ve learned about volunteers that will be useful to remember later. These notes stay private to you and your team.
When someone asks for that document
You’ll know exactly where it is, attached to the volunteer’s profile where it belongs.
Keep things current without losing history
People relocate, go back to school, or step back. Move volunteers to inactive to keep their records intact and see who’s truly active right now.
One checklist for onboarding and renewals.
Track the steps your volunteers need to complete, like background checks, training, waivers, and certifications. We’ll show you who needs follow up and let you know when renewals are coming up.
Run background checks with Checkr right inside Timecounts.
Set custom expiration dates and reminders for items.
Add your own requirements and milestones to the checklist.
Unlock the power in your volunteer list.
Search, sort, and filter your directory to pull up the right volunteers for any task. Save your most used views so you can get back to them quickly.
Browse by availability, skills, and profile details.
Filter by tags, status, or anything you track.
Group and message volunteers in just a few clicks.
Designed to respect your volunteers.
Ways Timecounts helps you stay mindful of people’s time, privacy, and involvement.
Always know who’s available
Volunteers can share their availability and time off, so you know who to invite or assign.
Your data is never locked in
Export volunteer information and activity history whenever you need it for planning, reporting, or sharing with your team.
You control what’s shared
Decide what you collect and who can see it. Volunteers can update their own details, and their privacy is secure.
Still have questions?
Here’s what organizers ask most.
Who can see volunteer information in the directory?
Only admins you assign can view or manage volunteer profiles. You can also set permissions, so you control who can view, edit, or export volunteer information. Volunteers only see their own basic profile and can request changes or removal of their data at any time.
How do we keep volunteer information up to date?
No, we offer a free version of Timecounts to approved organizations, and our Pro Plan is priced at less than $2 per day. As a mission-driven organization, we’ve intentionally set the Pro Plan below market value to make it accessible to as many nonprofits as possible.
What happens when volunteers leave or return?
No, we offer a free version of Timecounts to approved organizations, and our Pro Plan is priced at less than $2 per day. As a mission-driven organization, we’ve intentionally set the Pro Plan below market value to make it accessible to as many nonprofits as possible.
Have more questions?
Email us at support@timecounts.org and we’ll get back to you soon.