Volunteer management software for the leaders who
make it all happen.
Every organizer knows the invisible work of recruiting volunteers, managing shifts, sending reminders, and keeping things on track. Timecounts brings it all together so you can focus on what matters.
Trusted by leaders of volunteers in over 43 countries
Finally, a modern way to organize volunteers that works the way you do.
Whether you’re just getting started or leading an established volunteer program, Timecounts keeps everything in sync so organizing feels more seamless and rewarding.
Why leaders choose Timecounts
Thousands of organizations use Timecounts every day to manage volunteers, and they tell us these are the things that make the biggest difference.
Built by organizers like you
We started with a need to organize volunteers better, and we’ve been shaped by the experience of thousands of leaders over the past decade.
Up and running in one afternoon
Get your volunteers signed up and scheduled the same day. No endless training, no sales calls, just tools that work right away.
So simple, anyone can jump in
When you need to hand things off or work together, Timecounts makes it easy for your team to pick up without missing a beat.
Real help, from real people
When you need support, you’ll hear from a human fast. No bots, no queues, just someone who understands and wants to help.
What organizers are saying
With Timecounts, everyone knows where to be and when - it’s completely changed how we run the festival.”
Civic Sound Music, Seattle, WA
LGBT Community Center of Greater Cleveland, Ohio
Paw Haven Residence, Austin, TX
Open Books, Chicago, Illinois
Oceanside Public Library, Oceanside, California
The database directory makes finding volunteers quick and painless, with multiple filter options, a smooth layout, and a simple navigation. Whether exporting or tweaking a group of users on the fly, Timecounts easily hits all the marks. I highly recommend it.”
BGC Greater Saint John, New Brunswick
Harborview Community, Toronto, ON
Oceanside Public Library, Oceanside, California
The database directory makes finding volunteers quick and painless, with multiple filter options, a smooth layout, and a simple navigation. Whether exporting or tweaking a group of users on the fly, Timecounts easily hits all the marks. I highly recommend it.”
BGC Greater Saint John, New Brunswick
Harborview Community, Toronto, ON
Greenwood Elementary, Chicaco, IL
We have different types of volunteer opportunities, from one-time events like hosting plant sales to repeating shifts for activities such as watering. The Timecounts software facilitates all of our needs!”
Friends of Allan Gardens, Toronto, Ontario
The Courtauld Institute of Art, London, UK
Greenwood Elementary, Chicaco, IL
We have different types of volunteer opportunities, from one-time events like hosting plant sales to repeating shifts for activities such as watering. The Timecounts software facilitates all of our needs!”
Friends of Allan Gardens, Toronto, Ontario
The Courtauld Institute of Art, London, UK
With Timecounts, everyone knows where to be and when - it’s completely changed how we run the festival.”
Civic Sound Music, Seattle, WA
LGBT Community Center of Greater Cleveland, Ohio
Paw Haven Residence, Austin, TX
Everything you need
to run a thriving volunteer program
Make it easy for people to get involved.
Create a welcoming hub, collect exactly what you need with smart forms, and move people through screening without the email chase. Mobile friendly for volunteers.
Branded hub and pages
Conditional forms that update profiles automatically
Screening queues and one-click approvals
Scheduling without the scramble.
Build the calendar once, let people self-schedule, and protect coverage with approvals, waitlists, and clear rules. Copies week to week in a click.
Recurring or one-off events and shifts
Self-scheduling with approvals and visibility controls
Waitlists, cancellation flows, auto reminders
Send the right message to the right people.
Segment by skills or availability, send email and SMS from one shared inbox, and keep communication personal at scale.
Segments and tags for precise targeting
Email and SMS in one team inbox
Scheduled and triggered messages, templates, thank-you
Everything in one place you can trust.
See people, skills, requirements, hours, notes, and files together. Filter fast, save views, and export clean data anytime.
Directory with powerful filters and saved views
Requirements tracking, attendance and hours
Notes and documents on the profile, clean exports
Impact at a glance,
reports in minutes.
Hours and outcomes roll up automatically. Share board-ready charts and grant exports with a link, not a late night.
Participation and hours rollups by program and event
Grant-friendly charts and CSV exports
Shareable report links and snapshots
See It in Action!
Not ready to sign up? Take a quick tour. Watch how Timecounts helps you Onboard, Schedule, and communicate - in just 2 minutes.
Your data. Your volunteers.
Always protected.
We built Timecounts to be safe, secure, and respectful of your community, With customizable permissions, encrypted data, and GDPR-aware practices, you’re always in control.
Built to serve. On a path to nonprofit ownership.
Timecounts was founded to support organizers, not maximize profit. We’re becoming fully nonprofit-owned-so our mission stays at the center of everything we do.
For organizations that do good work
From small community projects to national nonprofits, Timecounts helps you stay organized, engage volunteers, and make an even greater impact.
Join thousands of leaders of volunteers
moving their communities forward.
Timecounts helps you recruit, schedule, and stay connected in one simple place designed for organizers like you.
